Billet Host Application

Cygnet Folk Festival
13–15 January 2023

Guidelines and Information

The Cygnet Folk Festival relies on the hospitality of community members to provide accommodation for overseas and interstate visitors. Each year the Festival committee receives wonderful feedback from many of those who provided billets telling us how much they enjoyed having their performers stay with them. If you live in Cygnet or are within a 20-minute driving distance, we would love to hear from you.

Period of Accommodation

Accommodation is required for the Friday, Saturday and Sunday nights of the Festival weekend, Jan 13–15, 2023 inclusive.

Meals – Breakfast Only

We ask that breakfast be supplied to performer guests.

Volunteer Benefits

The Volunteer Thank You is held on Monday afternoon at a time and venue to be confirmed closer to the event. Catering and some limited drinks will be provided.

Billet Host Passes

Free passes are offered to accommodation hosts on the following negotiable basis:

  • 1 x weekend pass or 2 x day passes for bed & breakfast accommodation for up to 3 x people
  • 2 x weekend passes or 4 x day passes for bed & breakfast accommodation for 4 or more people.

How to Register

Registration to provide accommodation for performers can be made using the following form.

First Name *
Last Name *
Email *
Mobile *
Address Line 1 *
Address Line 2
City/Town *
State *
Postcode *

Other roles

A number of our supporters are so enthusiastic that they apply for more than one role! Some volunteers are also billet hosts, and some billet hosts may be artists. To ensure the smooth operation of our management processes, we need to know if you are applying to help in more than one area. Thanks!

Are you also intending to apply to be a volunteer at the festival?

Volunteer *

Have you submitted an Artist Application?

Artist *

If there are two hosts, please provide the secondary name here

Secondary Contact Name

How far is your accommodation from Cygnet?

Distance from Cygnet (km) *

How long does it take to drive from Cygnet from your accommodation?

Driving time from Cygnet (min) *

Are you able to offer transport to your performers during the festival?

Transport *
Not availableWalking distance to festival siteAlwaysSometimes

Are you able to pick up your billets from the festival site when they first arrive?

Pickup on arrival *

Are you able to host children with parent(s)?

Child Billet *

Do you have children on-site?

Child/ren *

If you have children living on-site, please list their ages.

Child/ren details

Do you have pets on-site? Please select all that apply.

Pets *

Are you able to accommodate individual dietary requirements?

Dietary requirements *

Can you accommodate smokers (outside only)?

Smoking *

Any other relevant details of your home or accommodation being offered?

Other Details

Festival pass preferences

If you are asked to host 1–3 people, you will be offered ONE Adult Weekend Pass OR TWO Adult One Day passes.

If you are asked to host 4–6 people, you will be offered TWO Adult Weekend passes.

Please nominate your preference and specify which day/s if you wish to have the Day passes.

(If you are allocated 4 or more performers, the Performer Services Coordinator will contact you to confirm your desired pass options.)

Please note: Sometimes, when we have more single performers than couples needing billets, double beds may be occupied by only one person. Therefore, if two doubles are occupied by only two single performers, only ONE Weekend pass or TWO Day passes will be offered.

Passes *
Adult Weekend PassFriday Pass + Saturday PassSaturday + Sunday Pass2 x Saturday Passes2 x Sunday Passes

Billet Host Schedule Test

Dates - Start/End

Please select Start and End Date. Usually Friday Jan 13 to Monday Jan 16

Bed Start End


You need to complete this section for each room you are offering. If you only have one room, please select Room number "1"

To add another room, click the + Add another. For the second room, please select "2" and so on.

Room Number

How many double beds does this room have? Leave blank if none.


How many single beds does this room have? Leave blank if none.


Location of accommodation

eg Cygnet, Lymington, Deep Bay. We have your exact address. Location helps us decide on billet assignments.



Can you offer transport to and from the festival?

Host Transport
Walking DistanceAlwaysSometimesNever

Hosting children

Can you host children accompanied by parent/s?


Is the accommodation self-contained?

Self-contained *

Does the accommodation have a private bathroom?

Private bathroom *

Can the host pick up billets on arrival?

Pickup *
Add another (Max 3)

Please upload a named image for each room being offered

Note that the uploaded image will not show in your completed application – only the name of the attached file.

Room Photos *
Add another (Max 5)