Billet Host Application 2026 - Cygnet Folk Festival


Billet Host Application

Cygnet Folk Festival
9–11 January 2026

Guidelines and Information

The Cygnet Folk Festival relies on the hospitality of community members to provide accommodation for overseas and interstate visitors. Each year the Festival committee receives wonderful feedback from many of those who provided billets telling us how much they enjoyed having their performers stay with them. If you live in Cygnet or are within a 20-minute driving distance, we would love to hear from you.

Period of Accommodation

Accommodation is required for the Friday, Saturday and Sunday nights of the Festival weekend, Jan 9–11, 2026 inclusive.

Meals – Breakfast Only

We ask only that simple breakfasts be supplied to performer guests, and you will be able to discuss this with your guests ahead of time to ensure that you don’t need to go to any unnecessary trouble.

Volunteer Benefits

You will be invited to the Volunteer Thank You on the Monday afternoon following the festival at a time and venue to be confirmed closer to the event. Catering and some limited drinks will be provided.

Billet Host Passes

Free passes are offered to accommodation hosts on the following negotiable basis:

  • Up to 3 guests : 1 x weekend pass or 2 x day passes
  • 4 or more guests : 2 x weekend passes or 4 x day passes

Once guests have been allocated, you will be asked to specify the combination of weekend or day passes you would like, based on the number of guests.

How to Register

Registration to provide accommodation for performers can be made using the following form.

First Name
Last Name
Email
Mobile
Address Line 1
Address Line 2
City/Town
State
Postcode

If you wish to add contact details for a co-host, please add the details below.

Host 2

Other roles

A number of our supporters are so enthusiastic that they apply for more than one role! Some volunteers are also billet hosts, and some billet hosts may be artists. To ensure the smooth operation of our management processes, we need to know if you are applying to help in more than one area. Thanks!

Are you also intending to apply to be a volunteer at the festival?

Volunteer

Have you submitted an Artist Application?

Artist

How far is your accommodation from Cygnet?

Distance from Cygnet (km)

How long does it take to drive from your property to Cygnet (minutes)?

Driving time from Cygnet (min)

Are you able to offer transport to your performers during the festival?

Transport

Are you able to collect your guests from the festival site when they first arrive (usually Friday afternoon?

Pickup on arrival

Are you able to host children with parent(s)?

Child Billet

Do you have children on-site?

Child/ren

Please list the ages of your children.

Child/ren details

Do you have pets on-site? Please select all that apply.

Pets

Are you able to accommodate individual dietary requirements?

Dietary requirements

Can you accommodate smokers (outside only)?

Smoking

Any other relevant details of your home or accommodation being offered?

Other Details

Festival pass preferences

If you are asked to host 1–3 people, you will be offered ONE Adult Weekend Pass OR TWO Adult One Day passes.

If you are asked to host 4–6 people, you will be offered TWO Adult Weekend passes.

Please nominate your preference and specify which day/s if you wish to have the Day passes.

(If you are allocated 4 or more performers, the Performer Services Coordinator will contact you to confirm your desired pass options.)

Please note: Sometimes, when we have more single performers than couples needing billets, double beds may be occupied by only one person. Therefore, if two doubles are occupied by only two single performers, only ONE Weekend pass or TWO Day passes will be offered.

Passes

Thursday Night Accommodation

Some of our international and Interstate artists arrive on Thursday.

Are you able to offer accommodation on Thursday night in addition to Friday-Sunday nights?

If Yes, please add 8/01/2026 to the Bed Start End Date in Rooms Available below.

Thursday

Does this accommodation have a kitchen/ kitchenette that guests can use?

Kitchen

Would this accommodation be suitable for guests with limited mobility?

Mobility

Please add more details if required.

Mobility Info

Do you have a preference for guests who would like to spend time with you and be sociable, or independent guests who will be busy at the festival and won’t expect much in the way of company or hosting?

Sociability

Rooms available

You need to complete the following section for each room you are offering. If you only have one room, please select Room number "1"

To add another room, click the + Add another. For the second room, please select "2" and so on.

Please select Start and End Date: Start 9/01/2026, End 11/01/26

Bed Start End
to

Rooms

You need to complete this section for each room you are offering. If you only have one room, please select Room number "1"

To add another room, click the + Add another. For the second room, please select "2" and so on.

Room Number

How many double beds does this room have? Leave blank if none.

Doubles

How many single beds does this room have? Leave blank if none.

Singles

Does the room have any sofa or foldout beds?

Leave at 0 for none.

Sofa/Foldout Beds

Could this room fit another single mattress on the floor if required?

Floor Matress

Location of accommodation

eg Cygnet, Lymington, Deep Bay. We have your exact address. Location helps us decide on billet assignments.

Location

Transport

Can you offer transport to and from the festival?

Host Transport

Hosting children

Can you host children accompanied by parent/s?

Children

Is the accommodation self-contained?

Self-contained

Does this room have an ensuite bathroom?

Ensuite

Does the accommodation have a private bathroom?

Private bathroom

Are there any other details about this room that might be helpful to know?

Other Room Details

Please upload a named image for each room being offered

We appreciate that it can be a bit of a pain to take and upload photographs of your guest rooms, but they truly are an invaluable help when we are trying to make the best matches for guests and hosts.

Note that the uploaded image will not show in your completed application – only the name of the attached file.

Room Photos