Vendor Application - Cygnet Folk Festival

Cygnet Folk Festival

9–11 January 2026

Stallholder Application

Cygnet Folk Festival organisers are looking for stallholders who can offer exciting artisan products that will provide a wonderful addition to this iconic event. Food and drink vendors who can provide seating and shelter will be given priority consideration.

Before completing the form below, please click the link to read the full Stallholder Terms & Conditions.

Upon receipt of your application, you will be sent a confirmation email.

The Cygnet Folk Festival Committee approves stallholder applications at its discretion.

Applications will close on September 30

You will be advised of the outcome of your application from October 15. If successful, you will be sent a contract for completion and acceptance, which will include the terms and conditions of the agreement. Cygnet Folk Festival will send an invoice in early December.

Please contact coordinator@cygnetfolkfestival.org if you require further information.

Sites

Food stalls will be located in all four areas; however, artisan (non-food) stalls will be placed only in Tin Pan Alley and Paved Paradise.

The Cygnet Folk Festival offers a number of stall sites throughout the Festival Village in the heart of Cygnet. The stall locations are in Loongana Park, Mary St car park (opposite Town Hall), the St James College quadrangle and the Festival Green (Recreation Reserve near St James College).

Operating hours

Loongana Park

Fri 3 pm – 8 pm

Sat 9 am – 8 pm

Sat 9 am – 8 pm

  

Tin Pan Alley (St James College Quadrangle)

Fri 3 pm – 8 pm

Sat 9 am – 8 pm

Sat 9 am – 8 pm

 

Festival Green (St James College Oval)

Fri 6 pm – 11 pm

Sat 9 am – 11 pm

Sun 9 am – 8 pm

Paved Paradise (Mary St Carpark)

Fri 3 pm – 11 pm

Sat 9 am – 11 pm

Sun 9 am – 11 pm

Stall types and fees

(prices are inclusive of GST)

  • Food & non-alcoholic beverages (powered) – $800
  • Food & non-alcoholic beverages (unpowered) – $700
  • Coffee Only – $500
  • Not-for-Profit food & non-alcoholic beverages – $300
  • Handmade items, art, craft, local produce, other 3 x 3m sites – $200
  • Handmade items, art, craft, local produce, other 3 x 6m sites – $350
  • Not-for-Profit handmade items, art, craft, local produce, other 3 x 3m sites – $200

We provide power to the food and beverages stalls if requested.

Stallholders must bring all other necessary items to set up and run their stall.


Terms and Conditions


Please read the Terms and Conditions below. If you are successful with your application, you will be required to agree to this as a condition of the contract.

Stall exclusions and criteria

  • All packaging must be fully compostable.
  • No amplified music.
  • Stallholders must comply with the directions of Festival management.
  • Huon Folk Inc reserves the discretionary right to change trading hours and stall locations.

Food licensing

Stallholders serving food and beverage must comply with food safety requirements stipulated by the Local Government Guidelines for Temporary Food Stalls. If successful, food stallholder application details will be passed on to Huon Valley Council who will contact you if further permits/licenses are required.

Insurance

All stallholders must provide a Certificate of Currency of your Public and Products Liability insurance with a minimum $20 million cover.

Induction

At least one member of each stall must attend an online induction.

Payment conditions

Successfully selected stallholders will receive a tax invoice in early December and must remit fees by the payment date (7 days). Payments are non-refundable unless the Festival is cancelled.

Setup & parking

Vehicle access is from 11 am – 1 pm Friday for unloading purposes only. Vehicles must be moved to designated parking areas immediately after unloading. Low-cost, all-day parking is available in the car park at the rear of Town Hall.

Waste disposal & environmental management

  • This festival is zero waste, we do not provide bins for landfill items, do not bring these items with you onto site.
  • Packaging must be fully compostable.
  • Compost bins are available in Loongana Park and the Mary St Carpark for food scraps.
  • Waste oil and grey water must be transported off-site and is the responsibility of the stallholder.
  • Stallholders must leave their site clean and free of rubbish.

Security

Stallholders are not permitted to stay in their stalls overnight. Security of stall valuables is the responsibility of the stallholder. Stalls must not be left unattended during the day.

Trading Name
First Name
Last Name
Email
Mobile
Phone
Address Line 1
Address Line 2
City
State/County
Zip/Postcode

What is the marketing name of your stall?

Name of stall
Why would you like to sell at this festival?

Select the type of product you are offering

Type of Product

Describe other type of stall.

If other, please state

Please describe the type of products you sell

Product Description

Please select your preferred stall type. Prices are Ex GST

Stall Type

Please upload some photos of your stall and its produce

We have limited storage, so no more than 3 files, please.

Photos
  • Cygnet Folk Festival strives for sustainability, you must use compostable packaging.
  • Please detail the packaging that you use at your stall below.
  • Please note that single-use water cannot be sold.
Packaging details

Please describe your requirements if other than 3m x 3m or 6m x 3m

Size Other

Do you need power?

Power

Do you have a website for your stall?

Website address

Do you have a Facebook page for your stall?

Facebook page

Please be patient once you've clicked the SUBMIT button.

The data is sent immediately, but, depending on your connection, the response in your browser may be delayed. Clicking SUBMIT a second time will create another application.

Privacy

The personal data supplied as part of this submission will be stored and processed by Huon Folk Inc in order to facilitate your entry to and attendance at the Festival; for example printing your access tickets, arrivals information and delivery lists. The personal data you supply will never be sold to any third parties but may be shared with contractors providing services to the event. Your data will be retained for a maximum of 5 years before being securely deleted. The full Privacy Policy for the Festival, which explains the rights of data subjects in relation to the data they share with us can be found here: https://www.festivalpro.com/privacypolicy.html/