Cygnet Folk Festival

Cygnet Folk Festival organisers are looking for stallholders who can offer exciting artisan products that will provide a wonderful addition to this iconic event. Food and drink vendors who can provide seating and shelter will be given priority consideration.

Before completing the form below, please click the link to read the full Stallholder Terms & Conditions.

Upon receipt of your application, you will be sent a confirmation email.

The Cygnet Folk Festival Committee approves stallholder applications at its discretion.

Applications will close on September 30

You will be advised of the outcome of your application from October 15. If successful, you will be sent a contract for completion and acceptance, which will include the terms and conditions of the agreement. Cygnet Folk Festival will send an invoice in early December.

Please contact coordinator@cygnetfolkfestival.org if you require further information.

Sites

Food stalls will be located in all four areas; however, artisan (non-food) stalls will be placed only in Tin Pan Alley and Paved Paradise.

The Cygnet Folk Festival offers a number of stall sites throughout the Festival Village in the heart of Cygnet. The stall locations are in Loongana Park, Mary St car park (opposite Town Hall), the St James College quadrangle and the Festival Green (Recreation Reserve near St James College).

Operating hours

Stall types and fees

(prices are inclusive of GST)

• Food & non-alcoholic beverages (powered) – $800
• Food & non-alcoholic beverages (unpowered) – $700
• Coffee Only – $500
• Not-for-Profit food & non-alcoholic beverages – $300
• Handmade items, art, craft, local produce, other 3 x 3m sites – $200
• Handmade items, art, craft, local produce, other 3 x 6m sites – $350
• Not-for-Profit handmade items, art, craft, local produce, other 3 x 3m sites – $200

We provide power to the food and beverages stalls if requested.

Stallholders must bring all other necessary items to set up and run their stall.

Terms and Conditions

Please read the Terms and Conditions below. If you are successful with your application, you will be required to agree to this as a condition of the contract.

Stall exclusions and criteria

• All packaging must be fully compostable.
• No amplified music.
• Stallholders must comply with the directions of Festival management.
• Huon Folk Inc reserves the discretionary right to change trading hours and stall locations.

Food licensing

Stallholders serving food and beverage must comply with food safety requirements stipulated by the Local Government Guidelines for Temporary Food Stalls. If successful, food stallholder application details will be passed on to Huon Valley Council who will contact you if further permits/licenses are required.

Insurance

All stallholders must provide a Certificate of Currency of your Public and Products Liability insurance with a minimum $20 million cover.

Induction

At least one member of each stall must attend an online induction.

Payment conditions

Successfully selected stallholders will receive a tax invoice in early December and must remit fees by the payment date (7 days). Payments are non-refundable unless the Festival is cancelled.

Setup & parking

Vehicle access is from 11 am – 1 pm Friday for unloading purposes only. Vehicles must be moved to designated parking areas immediately after unloading. Low-cost, all-day parking is available in the car park at the rear of Town Hall.

Waste disposal & environmental management

• This festival is zero waste, we do not provide bins for landfill items, do not bring these items with you onto site.
• Packaging must be fully compostable.
• Compost bins are available in Loongana Park and the Mary St Carpark for food scraps.
• Waste oil and grey water must be transported off-site and is the responsibility of the stallholder.
• Stallholders must leave their site clean and free of rubbish.

Security

Stallholders are not permitted to stay in their stalls overnight. Security of stall valuables is the responsibility of the stallholder. Stalls must not be left unattended during the day.